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Comprehensive Guide to Audio Visual Solutions for Event Planners

Every event planner knows that there is no successful event without the building blocks that make it all work, which of course includes a strong set up strategy that implements audio and visual equipment, rentals, and solutions. You want to create a memorable event that both dazzles and delights your guests, while remaining informative and educational at the same time. It’s about having an outstanding user experience for your audience. Your audio and visual elements can make all the difference in an event that makes an impression and brings your guests back year over year.

Are you working with an AV partner, or are you handling this in-house with the venue team? Here’s a few quick things to consider when working with your partner to assist the AV part of your event:

Audio – There are very few things most people notice about audio, but one of the most important factors is how clear it is. Can they hear it? Was it too loud? Did it give any feedback? It’s critical to have strong communication with AV partner to discuss ways to help your audience feel engaged with your message and fully immersed in the experience, whether it’s a trade show, conference, festival, corporate meeting, gala, product launch, presentation, or any other exciting event.

Visual – If a picture is worth a 1,000 words, then the right video elements are priceless. Your room size, overall design and audience impression will impact which visual displays you will want used and engaged with at your event. Do you want projection or LED walls? Maybe you need a live feed to include those who could not make the event? These are just a few ways to engage the audience and keep them coming back for more!

Your AV partner is the most important part of your extended event team. Learn to speak their language and understand what they need in order to make your event a success. Create an AV experience beyond compare for your guests, and make it an event to remember.